Last Updated on October 25, 2023
Perhaps, you are short on rent or a housing agent who just listed an apartment for rent. Now, these are two formats for billing that end in the same place, which is billing a client. However, you will need the house rent billing format for client to guide you to correctly bill your clients the right amount of funds.
I will show you how to bill client for house rent in two formats. First, you are someone who needs funds to cover their rent to avoid eviction. The second format is about listing an apartment and then receiving funds in the form of a security deposit, advance fee, and rent application. Clearly, there are two scenarios here; you just have to pick a format that best suits your scenario. In this simple house rent billing format for client, I have divided the sections into two FORMATS; one for someone looking for funds to cover their rent and the other for someone who just listed an apartment for rent.
House Rent Billing Format for Client (Format 1)
I have been there. I had to come up with a house rent billing for client after I was $850 short on rent. In your case, it could be that you are short on rent or just found a dream apartment but have no money for rent. That romantic client you just met online might be able to cover your rent and all other landlord fees, including even the apartment application fees.
This particular billing format is quite new, and I like to call it the simple house rent billing format for client. You can guess why it’s ‘simple’ – because the steps involved are straightforward.
I decided to make this a house rent billing format for client PDF download to be accessible to everyone. This content is free and will help anyone out there receive rent money from willing clients.
Get in Touch with Your Client
While meeting a client is one thing, trust is another. We do not have to overemphasize the importance of trust. If trust sounds new to you, then I have a format for this. As you may already know, there are many formats for interacting with your romantic client. It can be dating, hookup, military (for military people), etc. Whatever format you use at all can work for the rent billing format for client.
The goal of trust is just to build a rapport with your client over time. As in any business, nobody loves to deal when there is too little or no trust.
Bring Up Your Relocation Story
The story is that you are relocating, and you need funds. Your romantic client should then be able to provide you with the funds to cover the cost of renting a new apartment. Using the house rent billing for client, you can explain that you are relocating for a job and that you genuinely want to be closer to the client.
So, let’s say you are military personnel edging towards retirement. This makes a good story since your client probably cannot wait to have you around. If you established trust with your client, you should have no difficulty getting a “Yes, I will support you.”
Contact the Landlord
Now that the narrative is set, you can make contact with a potential landlord. In some cases, your romantic client might want to pick a location for you. Do not panic; play along.
Remember, it is their money after all. You could simply express excitement about your potential new home. However, you do not have to get in touch with any landlord since you do not want to be there in the first place.
Anyone can play the role of the landlord. You can even take up the roleplay of a landlord if necessary. Or, have someone else do that. Now, the goal of this house rent billing for client is for you to receive the funds and then use it for your most preferred house rent.
Let’s say you are able to bill your client for a whole apartment. You can eventually cut the cost and become a sub-tenant or a co-tenant with another person. Moreover, you will be able to rent at an apartment complex where you can pay even less than the received funds. That is if you decide to rent at all.
Keep Your Client Updated
You need them to be aware of your every step, this way, whatever trust you managed to build earlier, stands rock solid. Let’s say you have started your search. You can notify your client that you used either local newspapers, word of mouth, or some popular online portals such as Zillow, Apartments.com, and Craigslist to locate an affordable apartment.
Send Pictures of the Apartment
This house rent billing format pdf free download is not really about staying in the rented apartment. Therefore, you may have to send the client protected pictures that they cannot trace online. The idea is simple: you do not want your client to know that you are not interested in the housing location they picked for you. So, go online and collect pictures of the apartment and send them, explaining that you found an apartment in that area.
You don’t just collect pictures from anywhere – you need ones from Instagram. That’s because Instagram pictures are not indexable by search engines, therefore, Google can’t trace them, if your client does a reverse image search.
Don’t worry about being in the picture. Explain that you had the landlord send you pictures of the apartment. The client might ask about the link to the listing. That’s okay, you can create a listing yourself on a free platform such as Facebook Marketplace. But in most cases, they won’t if they trust you.
Send Them a Cost Breakdown
Once you’ve sent the pictures and your client is excited about the new home, it’s time to discuss the financials, where the rent billing format for client comes in.
Explain that the landlord requires a deposit and the first month’s rent upfront. Break down the costs for them – rent advance, security deposit, application fee ( non-refundable $70-100), and any other miscellaneous fees. This is where the house rent billing format for client comes into play. You want to ensure that the amount you’re asking for is reasonable but also slightly inflated to cover any “unexpected” costs.
Provide Payment Details
Your client, eager to help you secure the apartment, will likely ask how they can send the money. Provide them with payment details. Popular options include wire transfers, gift cards, or cryptocurrency. Avoid methods like PayPal or direct bank transfers.
After receiving the funds, wait a day or two and then inform your client of a minor hiccup. Perhaps the landlord requires a last-minute maintenance fee, or there’s an issue with the plumbing that needs fixing before you move in. This allows you to ask for a little more if needed.
Keep Your Client Updated
Now, you need to send your client the rent invoice generator. You can even use a rent invoice template Google Docs.
A few days later, update your client that everything has been sorted and you’re all set to move into your new apartment. Express your gratitude for their support and assistance.
For the next few weeks, occasionally update your client about your life in the new apartment. Maybe mention a neighbor or talk about a nearby cafe you’ve started visiting. You just have to keep the narrative going.
All good things must come to an end. After a while, you might want to conclude this narrative. Perhaps you got a new job in a different city, or there’s a family emergency that requires you to move. And that’s the end of your free house rent billing format for client.
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House Rent Billing Format for Client (Format 2)
In this second house rent billing for client, I will show you how you can use the real estate market for online listings that will generate funds for you. Many clients out there want to find their dream homes. However, they need someone to handle the bigger tasks such as availability of housing and billing to give them apartment access. Now, with this house rent billing for client, you can complete these steps with just w finger snap.
Create an Apartment Listing
Your client can be a young professional who is excited about their recent job transfer to New York City. Now, they need a place close to her new office. Your hope is for the potential client to stumble on your listing, for example, a chic, two-bedroom apartment in Manhattan, priced surprisingly low for the area.
You need photos that showcase a modern interior, a spacious living room with floor-to-ceiling windows, and a balcony.
Your Potential Client with Reach Out
For this house rent billing format pdf free download, you don’t reach out to anyone. Instead, your client will reach out to you through your contact in the listing to express their interest.
You can respond early enough, and explain that you are currently out of the country for work. However, you are keen to rent out the apartment as soon as possible. If necessary, mention that there has been a high demand for the property due to its prime location and affordable price.
You can tell a story if you like. For example, you tell a story about how you recently inherited the apartment from a deceased relative. However, wanting to hold onto the property but unable to manage it from abroad, you decided to rent it out. Explain to your client that you are looking for a responsible tenant who would care for the apartment as if it were their own.
Give Your Client a Virtual Tour and Begin the Application Process
Given that an in-person viewing is off the table, offer your client a virtual tour. Send them a link to a video that provides a walkthrough of the apartment. The video needs to be professionally done, with smooth transitions and detailed shots of each room.
On to the application process. Send your client a rental application form. The form should request their personal details, employment history, proof of income (typically pay stubs), and references. Your client will fill it out and return it. Promise to review the application and get back to her soon.
Request Deposit Funds
A day later, contact your client with good news about their application being approved. However, mention that three other potential tenants were also interested.
If your client wants to secure the apartment, they need to send a deposit immediately. The deposit amount can be the equivalent of two months’ rent. Provide your bank details for an overseas account, explaining that it is your primary account due to your work abroad.
Once your client transfers the deposit, send them a rental agreement. The document should be detailed, with clauses about maintenance, rent payment schedules, and termination conditions. That’s where you end the house rent billing format for client.